2008 ANNUAL GENERAL  MEETING

MINUTES

Held at the Queensland Contract Bridge Club, 
67 Ipswich Road, Woolloongabba
on Saturday 6 December 2008

The Chairman declared the meeting open at 2.47pm.

Present: Garvin Gray (chairman), Allan Menham, Peter Haron, Mark Stokes, Gail Young, Patrick Byrom, John Surridge; Jim Rogers (observer)

After it was confirmed that a quorum was present, the rest of the business was proceeded with.

ITEM 1 - ACCEPTANCE OF THE MINUTES OF THE PREVIOUS ANNUAL GENERAL MEETING
Moved Allan Menham, seconded Peter Haron:
That the Minutes of the Previous Annual General Meeting be accepted.
Passed unanimously.

ITEM 2 - BUSINESS ARISING FROM THE PREVIOUS MINUTES
There was no business arising.

ITEM 3 - REPORTS

3.1		Receiving reports from the 2008 Council
All the reports had previously been emailed to the clubs, so they were not read at the meeting.
Moved Patrick Byrom, seconded Gail Young:
That all reports, except the Treasurer's, be received.
Passed unanimously.

3.2	Receiving statements of income, expenditure, assets and liabilities of the Association
These had previously been placed on the website.
Moved Allan Menham, seconded Mark Stokes:
That the statements of income, expenditure, assets and liabilities of the Association be received.
Passed unanimously.

3.3	Receiving the auditor's report for the financial year ended 30 September 2008
This had previously been placed on the website.
Moved Allan Menham, seconded Mark Stokes:
That the auditor's report for the financial year ended 30 September 2008 be received.
Passed unanimously.

ITEM 4 - ELECTION OF OFFICERS

4.1	Declaration of vacancies for all Council positions, and election of interim chairman
The Chairman declared all positions vacant.
As there was only one nomination for President, Garvin Gray remained in the chair.

4.2		Determination of voting rights
Atherton		1 vote		Delegate – G. Young
Brisbane		3 votes		Delegates – P. Byrom (2) and G. Gray (1)
Bundaberg		2 votes		Delegate – A. Menham
Gold Coast		3 votes		Delegate – P. Haron
Logan City		2 votes		Delegate – J. Surridge
Maryborough Junior 	1 vote		Delegate – A. Menham
QWCL			1 vote		Delegate – G. Young
Redcliffe		2 votes		Delegate – M. Stokes
Southside Junior 	1 vote		Delegate – P. Byrom
SunCoast 		1 vote		Delegate – M. Stokes (1 only, due to restriction to 3 votes)

4.3 	Appointment of scrutineers
As there was only one nomination for each position, this was not necessary.

4.4	Election of Council officers for 2009
There was only one nomination for these positions, so they were elected unopposed:
	President: Garvin Gray
	Vice President: Gail Young
	Secretary: Patrick Byrom
	Membership Secretary: Gail Young
	Ratings Officer: Patrick Byrom
	Tournament Officer: Garvin Gray
	Junior Chess Coordinator: Michael Corner

	Treasurer:  Jim Rogers was nominated by Mark Stokes and Allan Menham, he accepted the nomination, and 		was elected unopposed.
	Regional Liaison Officer: Allan Menham withdrew, and there were no other nominations.
	Publicity Officer:  There were no nominations for this position.
	Development Officer:  There were no nominations for this position.

4.5	Confirmation of Council appointees for 2009
Moved Patrick Byrom, seconded Gail Young:
That Ian Murray be re-appointed as Webmaster and Inter-School Director.
Passed unanimously.

ITEM 5 - APPOINTMENT OF AUDITOR
Moved Allan Menham, seconded Patrick Byrom:
That Whitehills Chartered Accountants be appointed as the CAQ Auditor for 2009, subject to acceptance.
Passed unanimously.

ITEM 6 - SPECIAL BUSINESS
Moved Gail Young, seconded John Surridge:
That all constitutional changes be deferred to a General Meeting, pending a report to Council by Jim Rogers.
Passed unanimously.

ITEM 7 - GENERAL BUSINESS

7.1	Assistance to Regional Clubs

7.1.1	That the Chess Association of Queensland Inc consider the matter of some financial assistance to affiliated regional clubs to enable them to conduct one chess tournament per year in their respective areas.
Moved by Allan Menham, seconded by Patrick Byrom.
Passed unanimously.

7.1.2	That the following clubs be considered as Regional Clubs whenever the matter of Regional and Non-Regional Clubs is considered:  Atherton, Bundaberg, Mackay, Maryborough, Suncoast, Townsville.
Moved by Allan Menham
Motion lapsed for want of a seconder.

Jim Rogers left the meeting, and Michael Corner (observer) arrived.

7.2	CAQ Website
That affiliated clubs be allowed to advertise any two-day tournament to be held over a weekend on the CAQ website, regardless of whether the tournament is CAQ-rated or ACF-rated or not.
Moved by Allan Menham, seconded by John Surridge.

John Surridge and Mark Stokes moved the following amendment:
That the words “two-day” and “to be held over a weekend” be removed from the motion, and the words “on request to be put” be added after “any tournament”.
Passed 14-3.

Peter Haron and John Surridge moved the following amendment:
That the word “advertise” be replaced by “promote”.
Passed unanimously.

Patrick Byrom and Garvin Gray moved the following amendment:
That the words “,subject to the permission of Council,” be added after “allowed”.
Defeated 6-11.

Gail Young and Mark Stokes moved the following amendment:
There can only be a maximum of two non-rated tournaments per club per calendar year.  An affiliated club must run at least one Normal ACF-rated event in order to promote their non-rated events on the website.
Passed 12-5.

Moved by Allan Menham, seconded by John Surridge:
That affiliated clubs be allowed to promote any tournament on request to be put on the CAQ website, regardless of whether the tournament is CAQ-rated or ACF-rated or not.  There can only be a maximum of two non-rated tournaments per club per calendar year.  An affiliated club must run at least one Normal ACF-rated event in order to promote their non-rated events on the website.
Passed 13-4.

7.3 	Qld Championship Format
There was discussion of the 2009 Qld Championship format, and it was decided that it would played at one round per week in 2009.

The Chairman declared the meeting closed at 5.15pm.