CHESS ASSOCIATION OF QUEENSLAND INC

MINUTES OF COUNCIL MEETING
held at Red Hill on Wednesday 19 April 2006

Meeting opened 6.45pm

Present: Howard Duggan (President), Ian Murray (Secretary/Treasurer), Patrick Byrom (Ratings Officer), Gail Young (Membership Secretary), Garvin Gray (Tournament Officer), Bill Powell (Publicity Officer/Regional Liaison Officer)
Observer: Don Pattison (Logan City Chess Club)

ITEM 1 – ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

1.1	Moved W.Powell, seconded H.Duggan, that the minutes of the previous meeting be accepted. Carried

ITEM 2 – BUSINESS ARISING FROM THE PREVIOUS MINUTES

Nil

ITEM 3 – REPORTS

3.1	Treasurer

Moved I. Murray, seconded W.Powell, that the balance sheet and profit/loss statement be accepted and that payments included in the chequebook register be approved. Carried

3.2	Membership Secretary

Moved G.Young, seconded P.Byrom, that the membership reports be accepted. Carried.

3.3	Publicity Officer

Moved W.Powell, seconded H.Duggan, that the Publicity Officer’s report be accepted. Carried.

ITEM 4 – GENERAL BUSINESS

4.1	Queensland Under 1850 Championship

Moved I.Murray, seconded G.Young, that the CAQ November Weekender tournament scheduled for 18-19 November be cancelled and the Queensland Under 1850 Championship be held in its stead. Carried 4-0, 2 abstentions

4.2	CAQ membership – Members of Council

Moved G.Young, seconded W.Powell, that Council members be given free membership when they are re-elected to Council. Their membership will lapse at the end of each membership year. Carried

4.3	Dispute with Carlton Crest Hotel, Brisbane

After discussion, it was decided that no further action be taken on the dispute with the Carlton Crest Hotel over payment for rooms during the Australian Championships, and the matter be closed

4.4	Offer to join Council

Dion Sampson’s offer to join Council was considered. It was noted that he should first become a CAQ member, and then would be considered for appointment as a CAQ Officer rather than a member of Council. The Secretary was instructed to communicate the following points to him, with a reply requested within one week:
-	thanks for his offer
-	the position of ACF Liaison Officer is not available
-	he be offered the position Internet Championships Liaison Officer

4.5	 	Club affiliation

The meeting noted that some clubs did not have at least five members (other than cadet members) who are also CAQ members and hence their affiliation is forfeited in terms of Item 6.2 of the Constituton. The Secretary was instructed to contact such clubs to attempt to rectify the situation.

4.6	Travel allowance

Council approved the payment of a $50 travel subsidy to W.Powell each time he travelled from the Sunshine Coast to attend a Council meeting 

4.7	New weekend tournaments – underwriting by CAQ

Council agreed in principle to underwriting any losses incurred in conducting new weekend tournaments, subject to prior approval of the financial plan for each event.

4.8	Queensland Championship/Queensland Reserve Championship

After discussion the follwing format was approved:
Championship – eight-player round robin, prizes $500 first, $300 second, $150 third
Reserve – Open Swiss, prizes $400 first, $300 second, $150 third, $50 fourth, two rating groups, each $50 (decided by tie-break)

4.9	Day of Knights Rapid Tournament

D.Pattison outlined the event, being conducted by Logan City Chess Club on 1 July

4.10	Interclub Tournament

The meeting discussed the viability of a revived interclub series. Further consideration will be given to any proposals

4.11	Arbiter appointment – Gold Coast Open

After discussion, Council instructed the Secretary to seek an explanation from the Gold Coast Open organiser, Peter Bender, for the reversal of G.Gray’s appointment as arbiter in favour of C.Zworestine from Sydney.

4.12	Unapproved withdrawals – Queensland Open

Council instructed the Secretary to request an explanation from the withdrawers.

4.13	Availability of information to Council members

The meeting discussed whether information sensitive for privacy or other reasons should be made available to all Council members. A case was made by G.Young for restriction of information to a need-to-know basis.

ITEM 5 – DATE AND VENUE OF NEXT MEETING

Next meeting to be held on Saturday 17 June; venue to be advised

There being no further business, the chairman declared the meeting closed at 10.30pm