CHESS ASSOCIATION OF QUEENSLAND INC

MINUTES OF COUNCIL MEETING
held at Hawthorne on Saturday 17 June 2006

Meeting opened 1.30pm

Present: Howard Duggan (President), Ian Murray (Secretary/Treasurer), Patrick Byrom (Ratings Officer), Gail Young (Membership Secretary), Garvin Gray (Tournament Officer), Bill Powell (Publicity Officer/Regional Liaison Officer)
Observer: Peter Bender (Outreach Chess Club)

ITEM 1 – ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

1.1	Moved H.Duggan, seconded P.Byrom, that the minutes of the previous meeting be accepted. Carried

ITEM 2 – BUSINESS ARISING FROM THE PREVIOUS MINUTES

2.1	Queensland Under 1850 Championship

I.Murray reported that rating-restricted tournaments cannot be included in the Myer Tan Australian Grand Prix, and recommended that the event revert to the originally-scheduled November Weekend Tournament.

2.2	Corporate Affiliation

Council discussed the introduction of a new class of affiliation to accommodate organisations which are outside the traditional chess club structure, such as Gardiner Chess and Outreach Chess. I.Murray will prepare a suitable constitutional amendment for consideration by the annual general meeting.

ITEM 3 – REPORTS

3.1	Treasurer

Moved I. Murray, seconded P.Byrom, that the balance sheet and profit/loss statement be accepted and that payments included in the chequebook register be approved. Carried

3.2	Membership Secretary

Moved G.Young, seconded I.Murray, that the membership reports be accepted. Carried.

ITEM 4 – CORRESPONDENCE

I.Murray advised that the Department of Families, Community Services and Indigenous Affairs had invited applications for the 2006 Volunteer Small Equipment Grants to assist volunteers.

After discussion, it was decided to apply for a grant for the cost of a trailer to transport equipment.

ITEM 5 – GENERAL BUSINESS

5.1	Queensland Rapid Championship

Council accepted a proposal by G.Gray that an inaugural Queensland Rapid Championship be held on 17 September.

5.2	Gold Coast Open brochure mailout

Due to the late release of the June newsletter, Council waived the insertion fee for the Gold Coast Open brochures.

5.3	Forward planning

W.Powell undertook to create and distribute a planning schedule

5.4   Grand Prix status – Nell van de Graaff Classic

Council decided to exercise the CAQ option to upgrade one tournament in the 2006 Australian Grand Prix, namely the Nell van de Graaff Classic to Category 4.

5.5	Tournament late arrivals

G.Gray raised the possibility of introducing pre-registration of players at tournaments, with non-arrivals at the scheduled start time being excluded from the first-round draw. Council did not support the proosal.

5.6	Casual vacancy on Council

Council appointed W.Powell to fill the casual vacancy of Vice President. 

5.7	Under-rated juniors

Council discussed the effect on overall ratings of juniors whose ratings are significantly below their playing strengths. The matter is to be inverstigated and solutions sought.

ITEM 6 – DATE AND VENUE OF NEXT MEETING

Next meeting to be held on Saturday 19 August at 1.30pm

There being no further business, the chairman declared the meeting closed at 5.10pm