COUNCIL MEETING

MINUTES

Held at the Queensland Contract Bridge Club, 
67 Ipswich Road, Woolloongabba,
on Saturday 6 December 2008

Meeting Opened:  5.30pm
Present: Garvin Gray (Chairman), Patrick Byrom, Gail Young, Michael Corner
Apologies: Jim Rogers

	1 	Acceptance of the Minutes of the Previous Meeting
	Moved Patrick Byrom, seconded Gail Young:
	That the minutes of the previous meeting be accepted.
	Passed unanimously.

2 	Business Arising from the Previous Minutes
	Item 6.2 – Amended contract with Gardiner Chess has been signed.

3 	Reports

3.1	Treasurer

3.1.1	Moved by Gail Young, seconded by Patrick Byrom:
	That the accounts as detailed on the attached list and totaling $4 324.35 for the period 1st October to 
	6th December 2008 be confirmed for payment.
	Passed unanimously.

3.1.2	Moved by Patrick Byrom, seconded by Gail Young:
That the attached financial reports be accepted.
	Passed unanimously.

3.1.3	Moved by Patrick Byrom, seconded by Gail Young:
	In the opinion of the committee, the financial report presents fairly the financial position of the Chess 	Association of Queensland Inc. as at 30th September 2008 and its performance for the year ended on that 	date in 	accordance with Australian Accounting Standards, mandatory professional reporting 	requirements and other authoritative pronouncements of the Australian Accounting Standards Board, 	and at the date of the statement, there are reasonable grounds to believe that Chess Association of 	Queensland Inc. will be able to pay its debts as and when they fall due.
	Passed unanimously.

3.2	Other Reports
	There were no other reports.

4 	Correspondence
	Peter Stupak has been sent a letter about his unannounced withdrawal.

5 	Ratification of Email Decisions
5.1	That the CAQ pay 50% of the Australian Grand Prix fees, not including late fees, for events held by 	affiliated clubs in 2009.
	Moved by Patrick Byrom, seconded by Gail Young:
That the email decision be ratified.
Passed unanimously.

6	Special Business

 6.1 	Bundaberg Open 2009
This will be held in the first week in August.
 6.2 	2009 CAQ Tournament Calendar
	Reworked to allow for change in Qld Championship format.
 6.3 	Internet Upgrade for Secretary
Not necessary at this time.
 6.4 	Interschool Director
	That Ian Murray be selected for the Council appointed position (i e non voting) of Interschool Director
	Moved by Allan Menham
	Lapsed for want of a seconder.
 6.5 	Webmaster
	That Ian Murray be selected for the Council appointed position (i e non voting) of Webmaster
	Moved by Allan Menham
	Lapsed for want of a seconder.
 6.6 	Club Affiliation Fees
	That Club Affiliation fees be raised to $65, effective later in the 2009 year, to reflect the rise in insurance 	premiums and other costs over the last several years
	Moved by Allan Menham
	Lapsed for want of a seconder.
 6.7 	Players Club Affiliation
	In principle agreement to allow players to play in interclub for another team if their own club is not fielding a team
	Moved by Allan Menham
	Lapsed for want of a seconder.
 6.8 	Junior Chess Coordinator
	That Michael Corner be selected for the Council appointed position (i e non voting) of Junior Chess Coordinator
	Moved by Allan Menham
	Lapsed for want of a seconder.
 6.9 	CAQ Rating Fees
	That the CAQ rating fees for normal/classical tournaments be changed to $1 per player per game, with the 	maximum being $5 per player per tournament.
	Moved by Allan Menham
	Lapsed for want of a seconder.
 6.10 	Incorporation
That it be CAQ Policy  that all affiliated clubs be encouraged to become incorporated for the protection of their members
Moved by Allan Menham
Lapsed for want of a seconder.

 6.11 	CAQ Delegate
	That Garvin Gray be appointed as the CAQ delegate to the ACF	
	Moved by Allan Menham and seconded by Garvin Gray.
Passed unanimously.
 6.12 	IA or FA Title
	That the CAQ pays the application fees for any CAQ approved application for an IA or FA title
	Moved by Allan Menham
Lapsed for want of a seconder.

 6.13 	Queensland Teams Championship
	That juniors rated over 1000 be allowed to play in the “Senior Section, now renamed the “Open Section”, and 	players will no longer be restricted to playing for their nominated CAQ Club
	Moved by Allan Menham
Lapsed for want of a seconder.
 6.14 	Appointment of Delegate to Represent Associate Members
	That Ian Murray be appointed to exercise the vote for the Associate Members
	Moved by Allan Menham
Lapsed for want of a seconder.
Moved by Gail Young and Patrick Byrom:
That Michael Corner be appointed to exercise the vote for the Associate Members
Passed unanimously.
6.15	Clarification of CAQ Policy on Administration Fees
	Postponed pending a report on the motion by Jim Rogers.

7  	General Business

7.1	Letter of Support for Townsville Chess Club's Grant Application
	A letter will be sent to the Townsville Chess Club supporting their grant application.

7.2	State Junior Championships
	Moved by Gail Young and Michael Corner:
That the Qld Junior Championship, with the exception of the Under 8's, be a minimum of 60 minutes per player per game.
Passed 3-1.

7.3	Re-imbursement of Travel Expenses
	Moved by Gail Young and Garvin Gray:
That Allan Menham be re-imbursed $70.00 for his travel expenses to the CAQ AGM on December 6th, 2008.
Passed unanimously.

7.4	Moved by Gail Young:
That Allan Menham be asked to delete the CAQ letterhead from his computer.
Lapsed for want of a seconder.

8 	Date and Venue of the Next Meeting
To be decided.

Meeting Closed at 6.40pm.