CHESS ASSOCIATION OF QUEENSLAND INC

MINUTES OF COUNCIL MEETING
held at Hawthorne on Saturday 26 August 2006

Meeting opened 1.00pm

Present: Howard Duggan (President), Ian Murray (Secretary/Treasurer), Patrick Byrom (Ratings Officer), Gail Young (Membership Secretary), Garvin Gray (Tournament Officer), Brian Thomas (Assistant Secretary)
Apologies: Bill Powell (Publicity Officer/Regional Liaison Officer)
Observer: none

ITEM 1 – ACCEPTANCE OF MINUTES OF PREVIOUS MEETING

1.1	Moved H.Duggan, seconded P.Byrom, that the minutes of the previous meeting be accepted. Carried

ITEM 2 – BUSINESS ARISING FROM THE PREVIOUS MINUTES

2.1	Grant Application

I. Murray reported that the application for Department of Families, Community Services and Indigenous Affairs 2006 Volunteer Small Equipment Grant had been submitted, and that the CAQ is awaiting a response.

ITEM 3 – REPORTS

3.1	Treasurer

Moved I. Murray, seconded P.Byrom, that the balance sheet and profit/loss statement be accepted. Carried

3.2	Membership Secretary

Moved G.Young, seconded P. Byrom, that the membership reports be accepted. Carried.

ITEM 4 – CORRESPONDENCE

I. Murray tabled correspondence from Alex Toolsie. A. Toolise had written to dispute the termination of his membership. His letter had offered a arrangement, whereby the CAQ would reinstate him as a member, and he would refrain from publically criticising CAQ officials. The arrangement was rejected. The date for the Special General Meeting to determine A. Toolsie’s appeal has been set at 4/10/2006 at 7pm, subject to venue.

ITEM 5 – RATIFICATION OF EMAIL BUSINESS

5.1	Appointment of Brian Thomas as Assistant Secretary

Moved H.Duggan, seconded G. Young, ratification of the email decision to create the position of Assistant Secretary and that that position be filled by B. Thomas. Carried.

5.2	Termination of A. Toolsie’s Membership

Moved H. Duggan, seconded P. Byrom, ratification of the email decision to terminate A. Toolsie’s membership. Carried.

ITEM 6 – General Business

6.1 Swiss Perfect Guidelines

Motion by I.Murray, seconded H. Duggan:

That, in all CAQ title events, -
a. the Swiss Perfect pairing program be used to determine pairings for each round without any manual adjustment (other than basic adjustments to accommodate byes, forfeits etc);
b. the number of rounds be correctly shown in the 'Tournament Options > Admin' dialog box; and
c. for the final round, when the dialog box asks "Do you want to apply the special last round pairing rules?", the option YES always be selected
d. the Swiss Master pairing program may also be used as an alternative to Swiss Perfect
 
It is recommended that these guidelines be followed in all other CAQ-approved tournaments played in Queensland

Motion defeated.

6.2 Effect of ‘Under-Rated’ Juniors on Tournament Numbers

Results of the email survey discussed, with a conclusion that it would be better to directly contact those individuals who had been a member in 2005 and had not renewed in 2006. G. Young to provide B. Thomas with a list of players for that purpose.

6.3 Code of Conduct amendment

Moved I. Murray, seconded H. Duggan:

Deletion of para 2.B.d) and inserion of the following in its stead:
Withdrawals. Any player who has completed the first round of any tournament shall not withdraw from that tournament without approval from the organiser or DOP. A player whose withdrawal has not been approved by the organiser or DOP will be regarded as an unapproved withdrawer. In such cases one or more of the following penalties may be applied:-
- listing as an unapproved withdrawer in CAQ newsletters and/or web site 
- and/or suspension from the CAQ 
The secretary may request a verbal or written explanation in determining the appropriate course of action.

Motion carried.

6.4 Playing conditions – Queensland Teams Championship

H. Duggan to arrange a subcommittee for the organisation of this event.

6.5 Retain or discontinue Brisbane November Weekender

Held over until next council meeting, in view of B. Powell’s absence.

6.6 Retain or discontinue City of Brisbane Tournament

Moved H. Duggan, seconded I. Murray:

That the CAQ tender the running of the City of Brisbane Tournament 2007, with tenders to close on 1/10/2006, and that the CAQ run the tournament if no tender is approved.

Motion carried.

6.7 Travel Allowance
I. Murray moved, H. Duggan:

The CAQ shall reimburse the total cost of travel of councillors to and from council meetings over the amount of $5 at the rate of 20c/km or the cost of public transport.

Motion carried.

ITEM 7 – DATE AND VENUE OF NEXT MEETING

Next meeting to be held on Saturday 21 October at 1pm.

There being no further business, the chairman declared the meeting closed at 4pm