CHESS ASSOCIATION OF QUEENSLAND INC

MINUTES OF COUNCIL MEETING
held at Riverhills on 26 February 2005

Meeting opened 1.10pm
Present: Howard Duggan (President), Peter Haron (Vice President), Ian Murray (Secretary/Treasurer), Patrick Byrom (Ratings Officer), Garvin Gray (Tournament Officer)
Observers: Graeme Gardiner, John Humphrey, Brian Willcock 

ITEM 1 – ACCEPTANCE OF THE PREVIOUS MINUTES

Moved H.Duggan, seconded I.Murray, that the minutes of the meeting of 12 September 2004 be accepted. Carried

ITEM 2 – BUSINESS ARISING FROM THE PREVIOUS MINUTES

P.Byrom sought clarification on the accreditation status of Gardiner Chess coaches and progress of the 2005 interschool series. G.Gardiner advised that Gardiner Chess coaches were encouraged to become CAQ-accredited but such was not mandatory at this stage, and that the interschool series was scheduled to begin in March.

ITEM 3 – REPORTS

3.1	Treasurer

Moved I.Murray, seconded H.Duggan, that the balance sheets and profit/loss statements be accepted and the chequebook register disbursements be approved for payment. Carried

ITEM 4 – CORRESPONDENCE

4.1	The meeting discussed a report from the chief arbiter at the 2005 Australian Open Championship requesting disciplinary action be taken against Aurel-John Buciu for his unapproved withdrawal from the event. It was decided that disciplinary action was a matter for ACF, and that CAQ would then be empowered to enforce any sanctions imposed by ACF.

ITEM 5 – GENERAL BUSINESS

5.1	        Code of Conduct

After discussion, it was decided that amendments to the CAQ Code of Conduct be drafted for later consideration.

5.2	     Bid to conduct 2005/06 Australian Championships and 2006 Australian Junior Championships

5.2.1	Moved P.Byrom, seconded P.Haron, that CAQ endorse the bid prepared by the organising committee (G.Gardiner, I.Murray and J.Humphrey) to host the Australian Championships and Australian Junior Championships in Brisbane from 28 December 2005 till 9 January 2006. Carried 2-0, 2 abstentions
5.2.2	Moved P.Haron, seconded H.Duggan, that CAQ wishes to support the bid by guaranteeing to meet any shortfall between the total income and total expenditure for the championships up to a maximum of $8000, with an advance of $4000 to be paid immediately on the understanding that, in the event of the championships returning a net profit, the advance will be repaid to CAQ to the extent of the net profit or $4000, whichever is the lower. Carried 3-0, 2 abstentions
5.2.3	Moved P.Byrom, seconded H.Duggan, that:
5.2.3.1	CAQ open a separate cheque account entitled Chess Association of Queensland Incorporated Australian Championships Account for the purpose of banking receipts and disbursing funds related to the 2005/06 Australian Championships and 2006 Australian Junior Championships
5.2.3.2	that H.Duggan (President), P.Haron (Vice President), I.Murray (Treasurer and organising committee member) and G.Gardiner (member, organising committee) be appointed as signatories to the account, and
5.2.3.3	 that cheques be signed by any two signatories, one being either the President or Vice President and the other being a member of the organising committee. Carried unanimously.

5.3	2005 Queensland Championships
I.Murray and G.Gray were delegated to determine details of the 2005 Queensland Championships
5.4	2005 Queensland Junior Championships
Moved I.Murray, seconded P.Byrom, that $250 be paid from the CAQ Queensland Junior Committee funds towards the cost of coaching services by GM Ian Rogers at the junior championships. Carried 3-2
6   Date and venue of next meeting
The next Council meeting will be held at Riverhills on Sunday 8 May 2005
There being no further business, the chairman closed the meeting at 5.00pm