MINUTES OF COUNCIL MEETING

Brisbane Contract Bridge Club, 23rd August 7pm

PRESENT –John Surridge, Amir Karabasic, Brian Thomas, Dion Sampson, Patrick Byrom, Gail Young
APOLOGIES – Allan Menham, Ian Murray, George Lester
OBSERVERS – none

ITEM 1 - ACCEPTANCE OF THE MINUTES OF PREVIOUS MEETING
Moved B. Thomas, seconded J. Surridge, that the minutes of the previous meeting be accepted. Carried.

ITEM 2 - BUSINESS ARISING FROM THE PREVIOUS MINUTES
2.1 DoP Course
P. Byrom to run the course on a Thursday night (date to be determined), and to advertise the course in the forthcoming newsletter.

ITEM 3 – REPORTS
3.1 Treasurer’s Reports
Moved B. Thomas, seconded J Surridge, that the balance sheet and profit/loss statement 
be accepted and that payments recorded in the chequebook register be approved. Carried.

3.2 Membership Secretary’s Report
Moved G. Young, seconded B. Thomas, that the Membership Secretary’s report be accepted. Carried.

ITEM 4 – CORRESPONDENCE
4.1 Queensland Regional Interschool Program
David Cordover made enquiries on behalf of Chess Kids.
Gardiner Chess have submitted a sealed bid.

ITEM 5 – RATIFICATION OF EMAIL DECISIONS
5.1 Regional Liaison Officer
Allan Menham was appointed to the Council position of Regional Liaison Officer on 14th July. Email decision ratified without objection.

5.2 Tournament Officer
Garvin Gray was appointed to the Council-appointed position of Tournament Officer on 26th July. Email decision ratified without objection.

ITEM 6 - GENERAL BUSINESS
6.1 Rating Differentials 
Moved D. Sampson, seconded B. Thomas, that the CAQ council requests the ACF Ratings Officer to supply the Rating Differentials used in the calculations of ACF ratings to the CAQ Ratings Officer. Carried.

6.2 Affiliation fee waiver
Waiver of affiliation fee for Rookies CC as it is a junior club only with no senior members. Council denied the application.

6.3 The use of Skype for Council meetings
Council made an in-principle agreement to amend the constitution to allow for electronic means of communication to be usable for Council meetings. 

This amendment is anticipated to encourage any people in regional areas of Queensland to become involved on the CAQ Council if they so wish.

J. Surridge will create a proposal to put to the AGM to amend the constitution to this effect.

6.4 Authorised Signatories
Moved I. Murray, seconded P. Byrom, that John Surridge be authorised as signatories against the Association’s accounts with National Australia Bank and ING Direct. Carried.

6.5 Auditor’s Report
Moved I. Murray,
That a constitutional amendment be included in this year’s AGM agenda, to delete Section 20.2.2 and insert the following in its stead:

10.2.2 the receiving of the auditor’s report upon the books and accounts for the preceding financial year or, if applicable, an auditor’s verification statement as prescribed by the Associations Incorporation Act 1981, as amended

This matter has been deferred to the AGM.

6.6 Hardcopy Newsletter
It was decided to discontinue the hardcopy newsletter at the end of 2007, and to focus on producing a regular email newsletter in its stead. Every effort will be made to electronically send the email newsletter to as many members as possible. Any members who do not have email access will be able to receive a printed copy of the newsletter.

6.7 Affiliation Requirements
The Secretary to contact any affiliated clubs with less than 5 members to inform them of the affiliation requirement.

6.8 Queensland Rapid
The Qld Rapid will not be held in 2007.

ITEM 7 - DATE AND VENUE OF NEXT MEETING
Next meeting to be held 18th October 7pm at the Brisbane Contract Bridge Club.